11-9-2006 – Executive Board Meeting Minutes 

Attendees:    President:  Dee Lee

                        First Vice-President: Annette Hartle

                        Second Vice President:  Ken Dauphinais

                        Treasurer:  Dave Todd

                        Recording Secretary:  Sharon Reyes

                        Corresponding Secretary:  Gwen Hickey

The meeting was called to order at 7:07 p.m. in Mr. LoCurcio’s office.

10-10-2006 Meeting Minutes:

Dave Todd made the motion to approve the minutes from 10-10-2006.

Dee Lee seconded the motion. 

Minutes approved.

Sharon Reyes:  In the future, the minutes from both the Executive Board and General Boosters meetings will be posted on our website as “posted information to be approved at the next meeting”.  We want to get information out in a timely manner and not wait until a month later when the minutes have actually been approved. 

Treasurer’s Report:

Dave Todd:  We are still waiting for the RayJay Concession Stand money to come in (for about 8 or 9 events).  Two of the payments had been sent incorrectly to the Chorus and need to be re-issued to us.

Dee Lee made the motion to accept the budget as presented.

Sharon Reyes seconded the motion.

Budget approved.

Dates:

• Executive Board Brainstorming time after completion of Marching Season:  12/2 – Saturday.
• Bowling Night :  12-1-2006 (though it was determined later on that there is a conflict – we will try to get it in before the Christmas break).  This is a special event that will be open to those students who have their accounts in good standing.  Dennis will check with Mr. Thomas and Mrs. Werrick about enforcing this policy.  Gwen is making arrangements with the bowling alley.
• Senior Night:  4-5-2007 (the Thursday before the Good Friday holiday).  Raquel is making arrangements for a dinner show (either a sleuth or pirates show).  The cost will be around $30.00 each.
• Awards Banquet:  5-12-2007, Saturday, 6-9:30 p.m. at the Highlands Church of the Nazarene.  Doors will open at 5:00 p.m.  We need to be sure to collect all decorations afterwards.
• Incoming Freshman Night:  5-7-2007, Monday.  Orientation and Welcome:  Parents in the teachers’ lounge, students in the band room.  Serve refreshments.  We really need to encourage our students to get out there and recruit at the middle schools.  Mentoring MS band students at the middle schools is a great way for them to make contact and talk up our program.

• Day at Disney:  1-8-2007.  Not sure if this is a parade event or a backstage event.

Fees and Credits:

Parents have earned a total of $4,300 in credits from working the concession stands.

If a student’s account balance has been paid in full, a parent and/or 17+-yr-old student may then put earned credits toward next year’s trip account – beginning immediately.  (Dee Lee made the motion to accept this proposal.  Sharon Reyes seconded it.  Motion carried.)

Trip locations being considered:  New York, Washington, DC and a cruise.  Dennis LoCurcio should have the final selection made by our next meeting.

We would like to keep the cost per student below $750.00.  There may be food and misc. expenses in addition to the proposed cost.

RayJay:

The band will get double credit for the income we raise from the 12/31/06 and 1/1/07 concession dates.  We really need to get 15
            volunteers to staff each of these dates to
            get this bonus.

            For next year, we need to better organize each event team.  Maybe experienced “team captains”. 
            We do not want to have a complete team of first-time volunteers. 

Concessions:

Dee will be meeting with the GJHS Concession Team Leaders to close out this year’s concessions.  We will be selling our inventory to the soccer teams.  They also plan to meet with the Bartow and Lake Region Band Boosters to exchange concession ideas. 

Miscellaneous:

Ryan Marsh stepped in.  He informed us that the indoor percussion theatre will be visiting Middle Schools to help recruit. 

The meeting adjourned at 8:45 p.m.